Secretaries offer support within a business structure to make sure that things run smoothly. You will learn how to work within an office environment, practice good communication & process legal documents and information.

Bellview Institute of Distance Learning is accredited to offer secretarial courses:

Why Should I Study A Secretarial Course?

Secretaries have very important roles and responsibilities within a business setting. This means that having a qualification in the field also comes with many benefits:

  • Getting Ahead In The Industry: With a qualification in a secretarial course, you will have a point of entry in the business world. If you further your studies or branch out to other business-related study streams, you can easily step up in your environment
  • Increase Your Earning Potential: When you are qualified for a position, you are much more likely to increase your earning potential
  • Increased Likelihood Of Getting Hired: With a qualification in a Secretarial field, you have the upper hand in getting hired. Businesses will be much more likely to hire someone with a qualification and promote them if they perform well
  • Gain transferable skills: Transferable skills are skills that can be used in many different career paths. If you study a secretarial course and do not plan to remain in the same field, you will already have skills that can be applied to other workstreams

Secretarial Courses Are An Accredited National Qualification

Secretarial Courses

Legal Secretary and Management Assistant courses are Nationally Accredited Technical Education Diploma (NATED) courses. These courses are created by the Department of Higher Education and Training (DHET).

These qualifications are registered on the National Qualifications Framework (NQF) by the South African Qualifications Authority (SAQA). This means that the courses are accredited and qualifications are held in high regard.

Our Accreditation

Quality Council for Trades and Occupations (QCTO) Accreditation

NATED Legal Secretary

Bellview Institute of Distance Learning Pty. Ltd. Accreditation Number:  01-QCTO/SDP290618-2620

Legal Secretary: NATED N4 National Certificate

SAQA ID number: 66880
Qualification Title: National Certificate: N4 Legal Secretary
Qualification Type: National N Certificate
Originator: Department of Education
Course Credits: 60
NQF Level 05

Instructional Offering:

  • Code 04010154: Introductory Accounting N4
  • Code 04010164: Financial Accounting N4
  • Code 04021214: Office Practice N4
  • Code 04090304: Entrepreneurship and Business Management N4
  • Code 05140264 Kommunikasie N4
  • Code 05140344: CommunicationN4
  • Code 06020254: Information Processing N4
  • Code 06030134: Introductory Computer Practice N4
  • Code 06030204: Computer Practice N4
  • Code 06050014: Introductory Information Processing N4
  • Code 13030094: Mercantile Law N4
  • Code 21010024: Public Administration N4
Secretarial Courses Distance learning

SAQA ID number: 66959
Qualification Title: National Certificate: N5 Legal Secretary
Qualification Type: National N Certificate
Originator: Department of Education
Course Credits: 60
NQF Level 05

Instructional Offering:

  • Code 0402 1225: Office Practice N5
  • Code 05140395: Communication N5
  • Code 06020275: Information Processing N5
  • Code 13030115: Legal Practice N5

SAQA ID number: 67004
Qualification Title: National Certificate: N6 Legal Secretary
Qualification Type: National N Certificate
Originator: Department of Education
Course Credits: 60
NQF Level 05

Instructional Offering:

  • Code 04021236: Office Practice N6
  • Code 05140286: Kommunikasie N6
  • Code 05140406: Communication N6
  • Code 06020286: Information Processing N6
  • Code 13030126: Legal Practice N6

NATED Management Assistant

SAQA ID number: 66876
Qualification Title: National Certificate: N4 Management Assistant
Qualification Type: National N Certificate
Originator: Department of Education
Course Credits: 60
NQF Level 05

Instructional Offering:

  • Code 4090304: Entrepreneurship and Business Management N4
  • Code 4021214: Office Practice N4
  • Code 4010164: Financial Accounting N4
  • Code 4010154: Introductory Accounting N4
  • Code 5140344: Communication N4
  • Code 6050014: Introductory Information Processing N4
  • Code 6030204: Computer Practice N4
  • Code 6030134: Introductory Computer Practice N4
  • Code 6020254: Information Processing N4
  • Code 2 1010024: Public Administration N4

SAQA ID number: 66956
Qualification Title: National Certificate: N5 Management Assistant
Qualification Type: National N Certificate
Originator: Department of Education
Course Credits: 60
NQF Level 05

Instructional Offering:

  • Code 4090315: Entrepreneurship and Business Management N5
  • Code 4021225: Office Practice N5
  • Code 4010175: Financial Accounting N5
  • Code 5140395: Communication N5
  • Code 5140275: Kommunikasie N5
  • Code 6030165: Computer Practice N5
  • Code 6020275 Information Processing N5
  • Code 21010055: Municipal Administration N5
  • Code 21010035: Public Administration N5

SAQA ID number: 67001
Qualification Title: National Certificate: N6 Management Assistant
Qualification Type: National N Certificate 
Originator: Department of Education
Course Credits: 60
NQF Level 05

Instructional Offering:

  • Code 04010216: Financial Accounting N6
  • Code 04021236: Office Practice N6
  • Code 04090336: Entrepreneurship and Business Management N6
  • Code 05140406: Communication N6
  • Code 06020286: Information Processing N6
  • Code 06030196: Computer Practice N6
  • Code 21010066: Public Administration N6
  • Code 21010086: Municipal Administration N6

ICB: Office Administration

SAQA ID number: 23618
Qualification Title: Certificate: Office Administration
Qualification Type: National Certificate
Originator: Institute of Administration and Commerce
Course Credits: 120
NQF level 05

Instructional Offering/Exit Level Outcomes:

  • The competent learner will demonstrate the ability to communicate effectively in an organisational environment
  • The competent learner will carry out simple communication tasks involving the analysis, contextualisation, and synthesis of written material dealing with the basic principles and ideas underpinning public relations as a professional management discipline
  • The competent learner will demonstrate a thorough understanding of current legal provisions regarding the administrative practice of corporate bodies in the South African context
  • The competent learner will be able to perform the tasks of a junior secretary
  • The competent learner will demonstrate an understanding of the functions and purposes of accounting and its purpose in the business environment; explain the accounting processes through practical examples, and develop experience and confidence in dealing with practical situations as a basis for further studies.
  • The competent learner will demonstrate a basic understanding of the principles of cost and management accounting
  • The competent learner will show insight into the principles of Financial Management and Decision-making
  • The competent learner can demonstrate a sound knowledge of the role of marketing, finding marketing opportunities, the marketing mix, and controlling marketing plans and programmes

Critical Cross-Field Outcomes:

  • Understand, identify and apply concepts of communication theory
  • Understand text and apply appropriate communication principles as well as style, tone, and choice of language to writing of business correspondence
  • Explain the purpose of public relations
  • Explain how corporate personalities make use of individuals to think and act for them
  • Demonstrate an understanding of the role and function of a secretary in the organisation
  • Demonstrate competence as a receptionist
  • Apply fundamental accounting equations
  • Understand the basic account cycle
  • Draw up a balance sheet
  • Identify and understand the basic concepts of Cost and Management Accounting
  • Demonstrate the ability to allocate and apportion overheads to calculate rates of recovery
  • Use these rates to calculate recoveries, and know how to treat under- or over-recoveries
  • Distinguish between marketing orientation and other management orientations
  • Apply marketing principles in the market-oriented workplace

SAQA ID number: 23619
Qualification Title: Higher Certificate: Office Administration
Qualification Type: National Higher Certificate  
Originator: Institute of Administration and Commerce
Course Credits: 240
NQF level 05

Instructional Offering/Exit Level Outcomes:

  • Show insight into the principles of Financial Management and Decision-making
  • Demonstrate an understanding of the South African economic system and analyse economic data in a meaningful way and will demonstrate a sound fundamental knowledge and understanding of economic principles
  • Demonstrate an appreciation of the human resource function
  • Apply the basic principles of law which affect business relationships and transactions within the scope of the administration of companies and other organisations

Critical Cross-Field Outcomes:

  • Demonstrate the ability to allocate and apportion overheads to calculate rates of recovery
  • Use these rates to calculate recoveries, and know how to treat under- or over-recoveries
  • Demonstrate an understanding of the economic problem
  • Explain the human resource planning process
  • Demonstrate an understanding of the need for and importance of staff development and training
  • Demonstrate an understanding of the personnel function
  • Identify the contemporary environment, problems, and practices of international marketing
  • Apply the principles of international marketing
  • Demonstrate knowledge of the nature, sources, and classification of the law
  • Demonstrate an understanding of the concept of ergonomics and its contribution to conducive working conditions
Office Administration: ICB National Diploma

SAQA ID number: 35958
Qualification Title: Diploma: Office Administration
Qualification Type: National Diploma
Originator: Institute of Administration and Commerce
Course Credits: 360
NQF level 06

Instructional Offering/Exit Level Outcomes:

  • Understands the basic principles of accounting and apply them to the affairs of sole traders, thereby enabling the basic interpretation of financial records and statements
  • Conversant with current legal and administrative principles for the proper administration of a company
  • Demonstrate a thorough understanding of the current legal provisions concerning companies
  • Solve problems and achieve objectives when working with other people in an organizational context
  • Conversant with the basic principles and practices of general management
  • Apply management principles in a broad range of management disciplines and demonstrate an understanding of ethical codes and social responsibility
  • Demonstrate an in-depth understanding of management as an integrated, interactive discipline making effective use of organisational resources according to best practice
  • Understand and apply the basic principles of law which affect business relationships and transactions within the scope of the administration of companies and other organisations

Critical Cross-Field Outcomes:

  • Demonstrate an understanding of the framework for the preparation and presentation of financial statements
  • Form and administer companies
  • Demonstrate detailed knowledge of the Companies Act, the Close Corporations Act, and the Insider Trading Act
  • Apply knowledge of relevant legislation to practical situations in the formation and management of corporate bodies
  • Provide suitable advice to corporate bodies about legislative issues affecting their operation
  • Explain main influences on behaviour in work organisations and the nature of behavioural science
  • Explain the learning process
  • Use problem-solving techniques
  • Plan a public relations programme for any given situation
  • Summarise the various methods open to public relations practitioners to objectively measure how particular target publics regard an organisation
  • Explain, using practical, work-related examples, aspects of the marketing process, and the integrated marketing strategy in an organisation
  • Effectively and efficiently use all available resources to maximise the organisation`s survivability
  • Demonstrate knowledge of the nature, sources, and classification of the law
  • Demonstrate an understanding of management functions and organisational structure

What Are Secretarial Courses?

Secretarial courses are aimed at getting students ready for entering the workforce in the field of law. These courses aim to equip students with the correct set of skills to flourish in secretarial work.

These courses include learning the following:

  • Organisational skills that will allow you to properly manage the office environment
  • Administrative processes that you need to use within your secretarial workspace
  • How to properly communicate within a law-based environment such as using the correct terminology and proper etiquette
  • Problem-solving within a busy and demanding work environment
  • How to work within a team environment to work effectively
  • Learning how to pay attention to detail regarding the specificities of law administration

What Will I Learn?

Secretaries are essential in keeping businesses functioning optimally. Some of the responsibilities of those in the Secretarial field include:

  • Making and answering phone calls, taking messages, and ensuring that they are distributed as needed
  • Scheduling and maintaining appointments
Secretarial Courses
  • Organising meetings and making note of the time spent to improve future scheduling
  • Maintaining effective records and administration

Our Secretarial Courses

Bellview Institute of Distance Learning offers reputable courses in Secretarial Management:

Legal Secretary: NATED N4 National Certificate

Entry Requirements

To start your course in Legal Secretary: NATED N4 National Certificate, you will need a matric certificate (NSC).

Subjects You Will Learn

The following subjects will be covered in Legal Secretary: NATED N4 National Certificate:

  • Office Practice N4
  • Communication N4
  • Information Processing N4
  • Mercantile Law N4

Course Duration

The Legal Secretary: NATED N4 National Certificate course can be completed within 12 months.

Secretarial Courses

Award Type

National Certificate: N4 Legal Secretary (NQF Level 5).

Legal Secretary NATED N5 National Certificate

Entry Requirements

To start your Legal Secretary: NATED N5 National Certificate, you will need to have your Legal Secretary: NATED N4 National Certificate.

Subjects You Will Learn

The following subjects will be covered in Legal Secretary: NATED N5 National Certificate:

  • Office Practice N5
  • Communication N5
  • Information Processing N5
  • Legal Practice N5

Course Duration

You can complete your Legal Secretary: NATED N5 National Certificate course within 12 months.

Secretarial Courses Distance Learning

Award Type

National Certificate: N5 Legal Certificate (NQF Level 5).

Legal Secretary: NATED N6 National Certificate

Entry Requirements

If you want to complete your Legal Secretary: NATED N6 National Certificate course, you will need a Legal Secretary: NATED N5 National Certificate qualification.

Subjects You Will Learn

The following subjects will be covered in Legal Secretary: NATED N6 National Certificate:

  • Office Practice N6
  • Legal Practice N6
  • Information Processing N6
  • Mercantile Law N6

Course Duration

The course can be completed within 12 months.

Secretarial Courses Distance Learning

Award Type

National Certificate: N6 Legal Secretary (NQF Level 5).

Legal Secretary: NATED N6 National Diploma

Entry Requirements

If you want to complete your Legal Secretary: NATED N6 National Diploma course, you will need a Legal Secretary: NATED N6 National Certificate qualification.

Subjects You Will Learn

You will need to complete practical work experience during this course.

Course Duration

You will need 18 months of practical work.

Award Type

National Diploma: N6 Legal Secretary (NQF level 6).

Secretarial Courses

Management Assistant: NATED N4 National Certificate

Entry Requirements

You will need a matric certificate (NSC) to start the Management Assistant programme.

Subjects You Will Learn

You will cover the following subject during the Management Assistant: NATED N4 National Certificate course:

  • Communication N4
  • Office Practice N4
  • Information Processing N4
  • Computer Practice N4

Course Duration

The course takes 12 months to complete.

Award Type

National Certificate: N4 Management Assistant (NQF level 5).

Management Assistant: NATED N5 National Certificate

Entry Requirements

You will need to complete your Management Assistant: NATED N4 National Certificate course to do your Management Assistant: NATED N5 National Certificate course.

Subjects You Will Learn

You will cover the following subject during the Management Assistant: NATED N5 National Certificate course:

  • Communication N5
  • Office Practice N5
  • Information Processing N5
  • Computer Practice N5

Course Duration

National Certificate: N5 Management Assistant (NQF level 5).

Management Assistant: NATED N6 National Certificate

Entry Requirements

You will need to complete your Management Assistant: NATED N5 National Certificate course to start your Management Assistant: NATED N6 National Certificate course.

Subjects You Will Learn

You will cover the following subject during the Management Assistant: NATED N6 National Certificate course:

  • Communication N6
  • Office Practice N6
  • Information Processing N6
  • Computer Practice N6

Course Duration

The course takes 12 months to complete.

Award Type

National Certificate: N6 Management Assistant (NQF level 5).

Management Assistant: NATED N6 National Diploma

Entry Requirements

You will need to complete your Management Assistant: NATED N6 National Certificate course to complete your Management Assistant: NATED N6 National Diploma.

Subjects You Will Learn

You will need to complete practical work experience during this course.

Course Duration

You need to complete 18 months of practical work experience.

Award Type

National Diploma: N6 Management Assistant (NQF level 6).

Receiving Your National Diploma

Once you have completed your N4-N6 course, you will have reached your N6 National Certificate level (NQF level 5).

Secretarial Courses Distance Learning

If you are looking to work towards your N6 National Diploma (NQF level 6), you will need 18 months of practical work as well.

Office Administration: ICB National Certificate

Entry Requirements

You will need a matric or equivalent certificate to start your Office Administration course.

Subjects You Will Learn

The following subjects will be covered during this course:

  • Introduction to Business English
  • Business and Office Administration 1 (BOA1)
  • Bookkeeping to Trial Balance (BKTB)
  • Business Literacy (BUSL)
  • Marketing Management and Public Relations (MMPR)
  • Business Law and Administrative Practice (BLAP)
  • Cost and Management Accounting (CMGT)

Course Duration

The course takes 24 months to complete.

Award Type

Certificate: Office Administrator (NQF level 5).

Office Administration: ICB Higher Certificate

Entry Requirements

You will need to obtain your Office Administration: ICB National Certificate before you can start with your Office Administration: ICB Higher Certificate course.

Subjects You Will Learn

The following subjects will be covered during this course:

  • Introduction to Business English
  • Business and Office Administration 1 (BOA1)
  • Bookkeeping to Trial Balance (BKTB)
  • Business Literacy (BUSL)
  • Marketing Management and Public Relations (MMPR)
  • Business Law and Administrative Practice (BLAP)
  • Cost and Management Accounting (CMGT)
  • Business and Office Administration 2 (BOA2) 
  • Human Resource Management and Labour Relations (HRLR)
  • Economics (ECS)

Course Duration

This course takes 28 months to complete.

Award Type

Higher Certificate: Office Administration (NQF level 5).

Office Administration: ICB National Diploma

Entry Requirements

You will need to complete your Office Administration: ICB Higher Certificate course to start your Office Administration: ICB National Diploma course.

Subjects You Will Learn

You will complete the following subjects during Office Administration: ICB National Diploma:

  • Introduction to Business English
  • Business and Office Administration 1 (BOA1)
  • Bookkeeping to Trial Balance (BKTB)
  • Business Literacy (BUSL)
  • Marketing Management and Public Relations (MMPR)
  • Business Law and Administrative Practice (BLAP)
  • Cost and Management Accounting (CMGT)
  • Business and Office Administration 2 (BOA2) 
  • Human Resource Management and Labour Relations (HRLR)
  • Economics (ECS)
  • Business and Office Administration 3 (BOA3) 
  • Financial Statements (FNST)
  • Management (MGMT)

Course Duration

This course takes a total of 36 months to complete.

Award Type

Diploma: Office Administration (NQF level 6).

Career Opportunities With A Secretarial Course Qualification

There are quite a few different career paths you can follow with the Secretarial course, such as:

Legal Secretary

Legal Secretaries are responsible for administrative tasks within a law firm or court environment.

Roles And Responsibilities Of A Legal Secretary

Some of the roles and responsibilities of a Legal Secretary include the following:

  • Preparing legal papers like subpoenas
  • Collecting information needed in cases like medical records and related reports
  • Preparing the documents that will be used in court
  • Attending court to take notes
  • Assisting with the research relating to legal cases
Secretarial Courses Distance Learning

What Is The Expected Salary Of A Legal Secretary?

Legal Secretaries usually make an average monthly salary of R12 743. Depending on their responsibilities, they may even earn up to R20 364 per month.

Office Manager

Office managers make sure that office processes run smoothly. They are also expected to manage staff members.

Roles And Responsibilities Of An Office Manager

Some of the roles and responsibilities of an Office Manager include the following:

  • Handling correspondence and working through complaints and queries
  • Delegating tasks to suitable employees
  • Managing office budgets ( as well as raises, bonuses etcetera)
  • Ensuring that the health and safety policies stay up to date and relevant
  • Supervising and monitoring administrative work

What Is The Expected Salary Of An Office Manager?

Office Managers will typically receive a monthly salary of about R 27 600. Depending on the place of employment and the amount of work delegated to the Office Manager, they can earn up to R43 000 per month.

Paralegal

Paralegals work under the supervision of attorneys. Their work is often merged with the attorney’s work product for clients.

Roles And Responsibilities Of A Paralegal

Some of the roles and responsibilities of a Paralegal include the following:

  • Conducting interviews with or for clients
  • Maintaining contact with clients
  • Locating and interviewing witnesses
  • Conducting legal investigations and creating documents
  • Drafting pleadings and correspondence
  • Summarising depositions and testimonies

What Is The Expected Salary Of A Paralegal?

Paralegals have an average monthly salary of R 23 500 to R 37 400.

Personal Assistant

Personal Assistants complete various administrative and organisational tasks for a single person.

Roles And Responsibilities Of A Personal Assistant

Some of the roles and responsibilities of a Personal Assistant include:

  • Acting as the first point of contact
  • Taking phone calls
  • Organising schedules 
  • Controlling access to their manager

What Is The Expected Salary Of A Personal Assistant?

Personal Assistants earn an average salary of R 16 200 to R 28 000 per month.

Executive Assistant

Executive Assistants mostly deal with correspondence within a business.

Roles And Responsibilities Of An Executive Assistant

Some of the roles and responsibilities of an Executive Assistant include:

  • Managing information flow through the department
  • Representing officials at events or meetings
  • Taking notes during meetings
  • Organising office systems

What Is The Expected Salary Of An Executive Assistant?

The expected salary of an Executive Assistant is R 18 000 per month. This can reach up to R 28 000 per month.

Benefits Of Studying With Bellview Institute Of Distance Learning

If you are looking to complete a Secretarial course, you can do so through Bellview Institute of Distance Learning. Here are some of the benefits of studying with Bellview:

  • We provide ongoing support: At Bellview, our staff members are always ready to help you with queries and advice. We answer within 24 hours to provide you with accurate and helpful advice
  • Quick deliveries: We take care of everything once you have successfully registered with us. Course materials will be delivered within 5 days
  • Get your results as soon as possible: The quick and fair marking of your assessments is one of our main priorities. Your results will be given as soon as possible with helpful comments
  • Supplementary support: Study groups on the Together We Pass platform are open to those who choose to study with us. Here, students can interact and support each other through their courses
  • Register at any time of the year: If you choose to study with Bellview, you can register whenever you want as registration is open throughout the year
  • Easy application: If you want to register for one of our many courses, you can call our landline (0800 39 00 27), speak directly to one of our course experts, or apply online
Secretarial Courses

Why You Should Study A Secretarial Course Through Distance Learning

Distance learning is a great option when thinking of furthering your studies. Here are some of the reasons you should consider studying through distance learning:

  • Study from the comfort of your own home: With no physical classes, you will have the opportunity to study from any place
  • Create your schedule: When choosing distance learning, you study whenever you have the time
  • Work and study at the same time: As there are no physical classes and you can study at your own time, you have the opportunity to get a job as well
  • Fewer costs: With distance learning, you will save money on travel and also pay less in general as there are no physical classes
Secretarial Courses Distance Learning

Frequently Asked Questions

How Long Does A Secretarial Course Take?

If you want to achieve your Legal Secretary: NATED N6 National Certificate, you will need to complete the N4, N5, and N6 courses that take 12 months each. This adds up to a total of 36 months.

If you want to get your Legal Secretary: NATED N6 National Diploma, you will need an extra 18 months of practical work as well. This adds up to 54 months in total.

What Should I Study In College To Become A Secretary?

You can become a secretary if you have a high school diploma and complete your N4-N6 Secretarial courses. College degrees are not required for general secretarial work.

What Skills Do Secretaries Need?

Some of the key skills that secretaries need include:

  • General computer skills
  • Good typing skills
  • Knowing how to use scanners and printers (and other office-related equipment)
  • Using software programs (for example Microsoft Office)
  • Using internet browsers

Is Being A Secretary Easy?

Secretaries often do not get credit for their position. The variability necessary within the workspace of a secretary can be quite intimidating as you often have to take care of multiple things all at once.

That being said, if you are educated in your field and continue to improve your work, it will be easier for you to do the tasks.


Author: Karla Nortier
Editor: Sanel Van Staden
Date Published: November 11, 2021